The Department Administrator is responsible for the approval, assignment (and re-assignment) of the Reviewer, Allocator and Cardholder roles within the department’s FlexCard program.
FlexCard Program Monitoring
The Department Administrator is responsible for ensuring that all FlexCard program controls and requirements are observed, including, but not limited to, adequate separation of duties, monitoring of purchases to ensure that restricted commodities are not purchased, maintenance of all required purchase documentation, use tax and non-taxable payment compliance, and fraudulent transaction monitoring.
Department Audits
The Department Administrator is responsible for ensuring that the department conducts periodic audits of FlexCard purchases, to ensure compliance with all requirements.
Separation of Duties
The Department Administrator may also fill the role of Reviewer or Allocator; he or she CANNOT be a Cardholder.