For Our Vendors
Sales Tax update 4/2018:
UCSB remains at the 7.75% sales tax rate. UCSB is not within the City of Santa Barbara limits, which has increased to 8.75%.
Click here for information about recent fraudulent purchase orders affecting UCSB (Updated 12/7/17)
Insurance Update 2/2018:
UCSB uses a third party provider (Insurance Tracking Services) to request Certificates of Insurance from our suppliers. You may receive an email from firstname.lastname@example.org - this is a valid request. Please respond ASAP to keep your vendor record active with UCSB! Any questions can be directed to email@example.com
It is the policy of the University of California, consistent with State and Federal Law, to optimize opportunities for business contracting with small business enterprises, and to give all responsive, responsible vendors a fair and equal opportunity to compete for campus business. The UC Office of the President also contracts on behalf of the campuses with suppliers via a competitive bidding process for large bucket commodities like office supplies, lab products and equipment, temporary labor, and computer equipment.
Curious if the contract, quote, or proposal you received is signed by someone at the University with signature authority? Click here for a list of individuals authorized to sign contracts on behalf of UCSB and the Regents.
Registering as a Supplier with UC Santa Barbara
Suppliers interested in conducting business on our campus must solicit individual departments with which they are interested in doing business. We are a decentralized campus; Procurement requires departments send purchase requests prior to setting up suppliers our e-Procurement system. We are available for questions at 805-893-8025, but cannot guarantee business or connect vendors with individuals.
Visiting and Parking on Campus
UCSB Procurement, as well as many academic departments, is open for business from 8:00 a.m. to 5:00 p.m., Monday through Friday, with the exception of legal and University holidays.
We are closed for lunch from 12-1pm. Please contact us to make an appointment via e-mail: firstname.lastname@example.org.
Vendors may park in specially designated loading/unloading zones and docks for 20 minutes or less. No parking is allowed at any time on walkways, sidewalks, bike paths, red curbs, orange stalls, expired meters, or in University Circle Plaza. Questions about these regulations can be addressed to the Transportation and Parking Services Office at 893-5388.
A vendor parking permit may be issued to vendors who park on campus to provide repair or maintenance service to UCSB departments on a regular basis. University affiliated personnel (faculty, staff or students) and University Center outdoor vendors are not eligible to purchase vendor permits. Vendor permits are valid in "S," "S/C," designated service areas, restricted areas, and loading zones. Vendors must purchase and display a UCSB Vendor Parking Permit when parked on campus or in campus managed facilities. Please visit UCSB Transportation and Parking Services for additional parking information.
The UCSB Purchase Order Number must appear on the invoice. Incomplete invoices result in payment delays, so it is in your best interest to comply with these instructions. Invoices should be sent to: email@example.com - note, this is a repository only. Direct questions about the payment process can be made to the Accounts Payable Division of UCSB Accounting and Financial Services at (805) 893-4288.
Sales Tax at the UC
UCSB is at the 7.75% sales tax rate, and is not exempt from state sales or use tax except for property purchased using federal funds where title to that property (or ultimately, the fabrication of property) vests with the Federal Government. By policy, UCSB generally requires the Seller to pay all contributions, taxes and premiums payable under federal, state and local laws measured upon the payroll of employees engaged in the performance of work under a contract, and all applicable sales, use, excise, transportation, privilege, occupational and other taxes applicable to materials and supplies furnished or work performed.
Fair Work/Fair Wage
If the Services your company provides will be performed at one or more UC Locations, do not involve furnishing goods, and are not subject to extramural awards containing sponsor-mandated terms and conditions, Supplier will be required to pay its employees performing the Services no less than the UC Fair Wage. Supplier agrees UC may conduct such UC Fair Wage/Fair Work interim compliance audits as UC reasonably requests, as determined in UC’s sole discretion. Supplier agrees to post the UC Fair Wage/Fair Work notice, located here, in public areas (such as break rooms and lunch rooms) frequented by Supplier employees who perform Services.
University of California Terms and Conditions
Federal Government Contracts Special Terms and Conditions
Appendix DS; Data Security and Privacy
Supplement 2 - Special Terms and Conditions for Maintenance
Appendix F - Terms and Conditions of Equipment Lease
G-28 - University of California Travel Policy
Conflict of Interest Policy
Multi-User Lab Facilities Use Waiver of Liability