Procurement Services

Green Tips and Updates from Our Newsletter

February 2018 – Sustainable Procurement Policy REVISED!

The UC Sustainable Procurement Working Group recently proposed substantial revisions to the Environmentally Preferable Purchasing section of the UC Sustainable Practices Policy. The Sustainable Practices Policy establishes goals in nine areas of sustainable practices including green building, clean energy, transportation, climate protection, sustainable operations, waste reduction and recycling, environmentally preferable purchasing (EPP), sustainable foodservice, and sustainable water systems .
 
The recently proposed revisions expand the definition of sustainable procurement to include economic and social responsibility, set purchasing goals for Green and Economically and Socially Responsible Spend (spend that meets the Preferred Level of criteria in the associated Guidelines document), establishes reporting requirements to facilitate tracking progress towards these goals, and lays out procedures for procurement teams related to sustainable purchasing. If you would like to see a draft of the Policy or Guidelines documents, please contact heather.perry@ucsb.edu.

November 2017 – Reinvigoration of Sustainable Procurement Subcommittee

The Chancellor’s Campus Sustainability Committee (CSC), which is comprised of faculty, staff, and graduate students, advises the Chancellor and campus administrators on campus sustainability matters by making recommendations on initiatives, helping to monitor the execution and progress of the campus sustainability plan, and making recommendations on allocations of available funding resources.
 
There are a number of subcommittees under the CSC, each charged with identifying and tackling goals pertinent to its topic area. Last month, the Procurement Subcommittee, co-chaired by Professor Sangwon Suh from the Bren School of Environmental Science and Management and Heather Perry, Sustainable Procurement Analyst, reconvened for a new campus goal. Several high impact projects goals were discussed during the first meeting, including:
 
  1. Submitting an application for the 2018 EPEAT Purchaser Award
  2. Identifying an upcoming sourcing project to use in piloting a Total Cost of Ownership Tool
  3. Identifying a project applicable for the Sustainable Procurement Leadership Council Case Study Award
  4. Designing the infrastructure for data collection in our e-procurement system necesary for conducting a robust spend analysis and subsequent impact analysis
The Procurement Subcommittee meets monthly during the course of the academic year. If you are interested in becoming involved, receiving updates, or have suggestions to contribute, please email heather.perry@ucsb.edu

September 2017 – Duplex Printing

Did you know that UCSB’s Sustainable Procurement and Use Policies, now accessible from the Gateway Home Page, state that all printers and copiers should be set to double-sided printing as their default? This policy was created in an effort to save resources and reduce UCSB’s overall paper consumption. We encourage you to champion the implementation of this policy in your office by requesting this function be enabled by your department’s IT contact, who will need to configure the printer/copier driver to prefer double-sided printing. Once configured, if an individual user needs to reset their computer’s default back to single-sided printing for any reason, follow these simple steps.

Policy Language:

IV. PRINTERS AND COPIERS

A. All printers and copiers purchased for routine office tasks should include duplex capability. The duplex feature should be enabled when installed and remain enabled for as long as it remains at UCSB.

B. The Purchasing Department and UC Strategic Sourcing will identify a suite of ENERGY STAR© product options that will print duplex for both printers and copiers and that will work efficiently and hold their warranties in place while utilizing 50% and 100% postconsumer waste recycled content paper.

July 2017 – Saving $ and Resources through your Office Supplies

Remanufactured Toner – Cheaper and Greener!

Buying high-yield, remanufactured toner cartridges (those that have been used, disassembled, cleaned, and had worn parts replaced and toner refilled) last 2-3 times longer than standard-yield cartridges, cost less on a per-page basis, and prevent waste and manufacturing impacts. Remanufactured toner and ink cartridges are widely available for use in most printers, copiers, and other laser cartridge machines, with equivalent performance standards to original equipment manufacturers (OEMs). OEM toner and ink cartridges typically cost 30-60% more per copy than equivalent remanufactured models.

It’s easy to find remanufactured toner for your machine on the OfficeDepot punchout by typing "remanufactured toner" in the search bar.

We have also added a new remanufactured toner vendor to Gateway, called Ott to Print Green, who offers reman toner for all of UCSB’s high-spend toner versions, at a highly discounted rate, and frequently in extra-high yield versions, cutting costs even more. Ott to Print Green offers an easy way to recycle cartridges, including a shipping label in the box, which can be picked up with your outgoing mail by Mail Services on campus. See below for a price comparison of some of the most frequently purchased toners on campus.

NEW OfficeDepot Bag and Tote Delivery

In a continuous effort to improve our sustainable practices, UCSB has joined UCOP and several other UC campuses in participating in the OfficeMax/Office Depot Greener Office Delivery Service. Effective immediately, your office supply orders will arrive in recyclable paper bags that will be packaged inside recyclable plastic totes. The Delivery Person will transport orders (in the new bags) inside of the plastic totes and then leave the bag(s) with you, taking the totes back to refill for the next day’s orders. The bags are made of 40% post-consumer recycled content and the totes are made of 60% post-consumer recycled plastic. The primary environmental benefit of this program comes from replacing millions of delivery boxes with lighter paper bags, which use less wood fiber. Please note, items that are too heavy or come pre-boxed (e.g. copy paper) will continue to arrive to you via their normal delivery pattern. If you have any issues or concerns, please contact Heather Perry (heather.perry@ucsb.edu) or x3528.

UC Receives a Leadership in Greener Purchasing Award

Based on the UC’s purchasing practices in 2016, we have been selected to receive a Leadership in Greener Purchasing Award for Public University Sector Leadership In Greener Purchasing. This honor is based on our high green spend with Office Depot OfficeMax, compared to others in our industry. This year they chose just twenty winners, after evaluating spend patterns of their thousand largest customers. Congratulations and thank you – through your decisions, the UC is driving the market for eco-conscious products, helping to make a more positive impact on the planet.

May 2017 – Surplus Sales Project

Sustainable Procurement and the Refuse and Recycling on campus have teamed up with Surplus Sales to increase material diversion from the landfill, and encourage the redistribution of supplies within our own campus and community. With an inaugural team of three academic interns for the spring quarter, the program has generated $3,500 worth in sales in 7 weeks, with a potential opportunity based on market value of $15,000. Surplus Sales, located off Mesa Rd. down by the Police Station, is the collection point from which all University-owned personal property that has no continuing value to the University is sent, and then redistributed either through trade-in, sale, recycling/re-use/take-back, or donation. Electronic equipment was targeted as a pilot category to focus on due to the large quantity the University goes through, and its potential resale value. In 2016, UCSB’s e-Steward certified electronic waste recycler, ERI, collected over 140,000 pounds of computers, CRTs, laptops, and miscellaneous electronics.

By maximizing our limited resources with the help of students, the goal of this project is to track all incoming items to surplus, monitor the channels by which they leave, and use this data to make informed decisions about the best way to market to the community, increase access to this resource of excess goods, and ultimately reduce waste while generating revenue. To assist the program, please help by providing detailed information on any equipment your department is giving up to surplus sales, either through the Excess and Surplus Property Disposal Form or by contacting Jeff Goldmann directly. And of course, before you buy something, be sure to ask “do I really need this?”

April 2017 – Landfill Tour

The equivalent of five grocery bags per foot of coastline around the globe are dumped in the ocean annually. Luckily for those of us living in the progressive state of California, policy changes such as the Single Use Carryout Bag Ban enable us to subconsciously reduce our plastic waste. However, our hands are still the last ones to touch every piece of trash we throw in the garbage. That means the compostable clamshell your lunch came in will end up in the anaerobic (oxygen deprived), sealed environment of the Tajiguas Landfill unless properly disposed of in a Compost bin.

UCSB contributes about 2,000 tons of waste to the Tajiguas Landfill each year, or about 8% of the waste taken to the landfill. This is the equivalent of 200 of these orange semi-trucks.

In order to see firsthand where UCSB's once procured, and now disposed-of items go once they've reached their end of life, the Buyers and Contracts teams took a tour of the Tajiguas Landfill. UCSB's Procurement team is dedicated to environmentally preferable purchasing and Zero Waste by 2020. Please help us in our mission by considering every good's ultimate fate before placing an order in Gateway. Thank you! 

January 2017 – OfficeMax Sustainable Shopping List

We’ve added a new Sustainable Products shopping list to the OfficeMax punchout to facilitate searching for recognized green certified or recycled options for paper, office supplies, cleaning products, and disposable serveware. Featured products are on contract and help contribute to UCSB’s Zero Waste initiative when properly recycled or composted. Highlights include UC-negotiated 100% recycled copy paper, compostable cleaning wipes, and refillable dry erase markers. To access from the OfficeDepot punchout Home page, simply scroll down to "To view your Sustainable item shopping lists click here."

November 2016 - Electronics

Did you know that UC policy requires all desktop computers, laptops, and computer monitors purchased by the University to have achieved a minimum Bronze-level registration or higher under the Electronic Products Environmental Assessment Tool (EPEAT®)?

EPEAT® registration ensures products meet strict environmental criteria that takes into account their full lifecycle, including design and production, energy use, product longevity, and end-of-life management. To search for registered equipment, go to https://greenelectronicscouncil.org/epeat/epeat-overview/, or contact our Sustainable Procurement Analyst, Heather Perry (heather.perry@ucsb.edu) for assistance.

September 2016 – 100% Recycled Paper

Did you know that the UC is required by CA law to procure recycled paper? The UC negotiated pricing for 100% recycled copy paper that is cheaper than the 30-50% recycled paper option. Consider using Item #125420 from the OfficeDepot PunchOut in Gateway ($34.74) next time you need to order a box. OfficeDepot also has a pen made from recycled plastic bottles: Item #677266. For more ideas on how your department can buy more sustainably, contact our Sustainability Buyer, Heather Perry at x3528.