Payroll

Verification of Employment & Income

UCSB uses The Work Number® to provide employment and income verifications for employees.

What is The Work Number?

The Work Number is a secure, automated service providing employees with the ability to quickly deliver proof of employment or income to authorized verifiers. The Work Number is available 24 hours a day, 7 days a week.

Use of The Work Number has been identified as a University of California Working Smarter Initiative and is being implemented system-wide with the approval of a number of staff and academic governance committees. The Work Number provides verification services to over 50 million employees and is widely known to mortgage lenders, banks, apartment complexes, and others who may need proof of your employment or income.

Follow the instructions below to direct verifiers to The Work Number to complete verification requests.

Current Employees

For Proof of Employment

  1. Direct verifiers to The Work Number:
  2. Provide the verifier with the following information to perform the verification:
    • Your Social Security Number
    • Employer Code: 15975 (Regents of the University of California)

For convenience, you may download a Verification of Employment worksheet to complete and provide to the verifier.

For Income Verifications

To protect confidential income information, you may be required to create a Salary Key (a six-digit number that allows one-time access to salary information) to authorize an income verification.

Step 1) Create a Salary Key by accessing The Work Number by phone 1-800-367-2884 or online at www.theworknumber.com:

Step 2) Log in to www.theworknumber.com as an employee. Enter the following information:

  • UCSB/UC Regents Employer Code: 15975
  • User ID: Your Social Security Number
  • Personal PIN: (initial PIN is your Birthday (MMDDYYYY) – change required at login)

Step 3) Select the “Create a Salary Key” option and write down the six-digit number

Step 4) Give the person needing proof of employment plus income (also known as the verifier), the following information:

  • Social Security Number
  • UCSB/Regents of the University of California Employer Code: 15975
  • The one-time use Salary Key (from Step 3)

For convenience, you may download a Verification of Employment & Income worksheet to complete and provide to the verifier.

For a Report of Verification Requests

The Work Number keeps a record of all verifiers that have attempted to access your data or that have received your information. Request an Employment Data Report if you wish to view this information, as well as the employment and income information provided from employers.

Visit The Work Number webpage or call 1-800-367-2884 for instructions on how to request an Employment Data Report.

Self-Service Verification through UCPath Online

Employees can also log into UCPath online to print out an employment verification summary.

Review the Generate Employment Verification Summary software simulation to see, try, or print the steps needed to generate your employment summary including dates of employment and earnings. Note that job begin dates reflect the date of data conversion (implementation), and will not be comprehensive except for employees hired after implementation of UCPath.

Opt Out of Verification of Employment Daily File

Faculty, academic personnel and staff are automatically included in the daily update sent to UC's external partner that performs employment verification activities.

Review the Opt Out of Verification of Employment: Faculty, Academic Personnel and Staff software simulation to see, try, or print the steps needed to change your opt in preferences in UCPath online (MyAccess login required).

Verifiers

Contact The Work Number

For proof of income or salary, you will need:

  • the Employer Code: 15975 (Regents of the University of California)
  • the employee's Social Security Number
  • a permissible purpose for accessing the information, as defined by the Fair Credit Reporting Act
  • consent from the employee to access income their data
  • credentialed access to use The Work Number

For more information on accepted permissible purposes, forms of consent, credentialed access, and using The Work Number, visit The Work Number webpage, or call The Work Number client service center at 1-800-367-5690.

Social Services Agencies

Visit The Work Number webpage, or call 1-800-660-3399 or more information on registering with and using The Work Number service.

Fees

The Work Number charges a fee to the verifier for employment verification services.

Students

Information for Students

Students are not included in the daily update sent to UC's external partner that performs employment verification activities. Review the Opt In to Verification of Employment Data File: Student software simulation to see, try, or print the steps needed to change your opt in preferences in UCPath online (MyAccess login required).

All questions should be directed to the UCPath Center for further assistance:

  • "Ask UCPath Center", chat or request a callback appointment within UCPath online
  • Call: 855-982-7284

Former Employees

Information for Separated Employees

Separated employees whose last paid earnings were January 2014 or later should direct the verifier to The Work Number following the instructions on this page.