BARC

Using BARC

How to Establish BARC Access for a New Employee

Access to BARC is not granted by the BARC Office. Your Department Security Administrator (DSA) grants access.

Users of BARC must complete UC Santa Barbara FERPA Training

The URL to access BARC is https://barc.ets.ucsb.edu

Step 1: Identifying Security Groups for accessing the new BARC system

The Department Business Officer/Manager must determine the appropriate Security Group to be assigned in the campus ALLN02 (Gateway System) for each staff member who will need to access the system.

The ALLN02 Security Groups, listed below, are mapped to the corresponding BARC functions.

View (AR-DA)

This Group provides a department user with view-only capability on the following areas:  

  • Customer Selection: Account Summary, Transaction Selection, Address Maintenance, Statement Selection, Refunds Status, Blocks, Good Standing, Payment Plan History.
  • Interface File Submission: Get, Browse, Advanced Browse, View Transactions.

View & Prepare (AR-DAU)

This Group provides a department user with the ability to View, Prepare, and Submit data to the System.

  • Customer Selection: Account Summary, Transaction Selection, Address Maintenance, Statement Selection, Refunds Status, Blocks, Good Standing, Payment Plan History, Online Transactions Add, Blocks Update.
  • On-line Mass Transactions: Add.
  • Interface File Submission: Get, Browse, Advanced Browse, View Transactions and Update
  • Blocks Processes: On-line Mass Blocks-Submit, Block Interface File Submission - Upload File and Browse

Review (AR-DAPR)

This Group provides a department user with view-only capability on the following areas:

  • Interface File Submission: Get, Browse, Advanced Browse, View Transactions

Step 2: Adding Security Groups to ALLN02 (Gateway System)

Once the Department Business Officer/Manager has identified the appropriate Security Group(s), the Department Security Administrator (DSA) must add that Security Group(s) to each staff member's record in ALLN02 (Gateway System).

Step 3: Once Security Group(s) have been added

User logs in for the first time. At this point, a “CompleteID” will automatically be generated if the user does not have one. The “CompleteID” is for reference only and no further action is needed.

Helpful Information

If assistance is needed with Interface File submission process, please contact Susan Asch-Luna sfaschluna@ucsb.edu or Belgin Alemdar balem@ucsb.edu