Accounts Payable

Rush Checks/Special Handling

Accounting has evaluated the time and effort that goes into providing departments additional services such as rush processing, routing checks to the front desk for pickup and sending wires and drafts. These services require additional handling outside of our normal processes, and as a result, we are implementing fees for those processes.

Accounting strives to process all completed disbursement requests within 10 – 20 business days from date of receipt. Rush processing should only be used in those situations where a campus department can not wait for our normal processing time.

Rush checks/special handling check processing is not available for online Travel Expense Voucher (TEV) system requests.

We encourage all employees/vendors to utilize direct deposit. The direct deposit request forms for both vendors and employees and information can be found on our website in the Forms Section.

Special Handling Fees for Payment Processing

Exceptions will be made for Payroll checks (including 72-hour checks), settlement requests, payments to foreign visitors, payment for athletic services or performances (due to regulations/contracts), and student awards. Other exceptions will be handled by Accounting on a case by case basis.

 

Service Needed Department Accounts Payable Department Fee
Hold for Pick Up at the Front Desk Request to Pick Up at Front Desk Check will be held at the front desk $5.00
Next Day Department submits request to Accounts Payable after 1:00 pm Check will be ready on next business day by 3:00 pm $7.00
Same Day Department submits request to Accounts Payable by 1:00 pm Check will be ready the same day by 3:00 pm $10.00
Same Day Department submits request to Accounts Payable after 1:00 pm Limited Availability. Prior authorization needed from Accounting. Contact Bernice at x4288. $15.00
Domestic Wire Department submits request to Accounts Payable any time. Processed as received, but there is a 2:00 pm bank deadline. Additional 24 hours needed if amount requested is $100,000 or greater. (See Wire/ Draft Information at accounting.ucsb.edu) $10.00 plus bank processing fees.