BARC

Billing

The purpose of having a payment plan is to help you budget and pay your educational expenses in convenient installments. It is a way to meet payment deadlines without having to pay registration/tuition fees in one lump sum.

The benefits of a payment plan are:

  1. It is an economical way to meet payment deadline requirements for registration.
  2. Multiple plans are offered to meet specific needs of different student populations (e.g., undergraduate, graduate, financial aid recipients, etc.)
  3. The only cost to participants is the payment plan processing fee of $25.00.
  4. The plan is not a loan program; therefore, there are no interest or monthly finance charges.

The requirements are:

  1. You must be admitted as a UCSB student.
  2. Your BARC account must be active.
  3. All charges beyond 30 days old must be paid at the time of payment plan enrollment.

You should contact the Billing Office at (805) 893-3756 for assistance.

Yes, you can enroll in a BARC payment agreement. Aid is being updated weekly so check GOLD on-line before enrolling in the payment agreement. If aid is still not credited to your account and you want to meet the payment deadline, go to forms and instructions and fill out the BARC payment agreement. Send the completed form along with the $25.00 payment plan processing fee and a copy of your financial aid award letter to the Cashier's Office, University of California, Santa Barbara, 93106.

Cashiers

The Cashier’s Office hours of operation are 9:00 – 12:00 PM and 1:00 PM – 4:00 PM.

All checks are payable to The Regents of the University of California, or to the UC Regents.

Please visit the Paying Your Bill section of BARC for your available options.

Collections

Your student loans will enter into a 9-month grace period from the date you graduate from UCSB or your class schedule drops below 50%. You will receive your first bill at the 9-month point with the first payment due at the 12-month point. You will continue to receive a bill every 3 months for the duration of the payment schedule.

No. As long as you maintain a class schedule that is at least 50% of a full time student, you can apply for a student deferment. Remember to resubmit the deferment each year that you qualify.

Yes. There are several cancellation programs that are available. If you work as a schoolteacher, in law enforcement, or in the medical services, you may qualify to have some or all of your loan cancelled.

Financial Aid

Yes. You follow the same steps as the students receiving Financial Aid. Sign up using MyBARC. Complete, step-by-step instructions can be found at:
http://www.barc.ucsb.edu/erefundinstructions.htm.

You will be sent an Email to your UMAIL address prior to the settlement of funds in your checking account. Questions about whether funds are available for you to use should be directed to your banking institution.

You can also view refund transactions on the MyBARC website (https://mybarc.ucsb.edu).

The student’s name must appear on the checking account; joint accounts are acceptable.

eRefund is effective immediately. The moment you sign up it is in place.

If you are currently enrolled in eRefund, and your banking information has changed, you must go back to MyBARC and update your banking information.

Where circumstances make it impossible for funds to be electronically transferred to a personal checking account (e.g., students living abroad, foreign students, etc), special arrangements can be made by contacting the BARC Office.

Students can request that a credit balance remain on their BARC Account by contacting the BARC Office. Simply request that your refund status be changed to: “Leave On Account” or LOA. You can also cancel this refund status at any time. Requests may be made at our office or by contacting us at (805) 893-3756 or barc.info@ucsb.edu.

Tax information

Form 1098-T:  Tuition Payments Statement is the information return that colleges and universities are required to issue for the purpose of determining a student's eligibility for the Hope and Lifetime Learning education tax credits.

It's easy!  Just use the Tax Credit Reporting Service (TCRS) student site at http://www.1098t.com/.

  • Click "Access My Record."
  • Log in to the system according to the instructions, setting a PIN number if necessary.  The University does not supply a PIN number to TCRS on your behalf.  If you have difficulty with your PIN number, contact TCRS toll-free at (877) 467-3821.
  • Select the tax year of interest from the drop-down menu box.  You may search for your 1098-T form for the current tax year (the default selection), as well as for the previous two tax years.
  • After retrieving your 1098-T online, you may print as many duplicate copies as desired.  Note that you are not required to submit any copy of the 1098-T with your tax return.

 

Yes, provided that a form was issued to you. Follow the instructions for getting a copy of your 1098-T above, making sure to select the tax year of interest from the  drop-down menu box.  The current tax year appears in the window by default.

There are several possibilities:

  • You are looking for your 1098-T at the wrong address.
    IRS regulations require mailing your 1098-T to your permanent address, not your local or campus one.  Check at home to see if your family received the form.
  • Your 1098-T was mailed to the wrong address.
    If you did not have a current address on file with the University, then your form may have gone astray.   To find out where your tax information was sent, login at the Tax Credit Reporting Service (TCRS) or call toll-free (877) 467-3821.   You may obtain copies of your 1098-T through the web site at your convenience.  Remember to update your addresses at UCSB with GOLD.
  • You were a visa student who did not have a valid Social Security Number (SSN) or Individual Taxpayer Identification Number (ITIN) on file.
    IRS regulations specify that the University is not required to issue a 1098-T in this situation, unless the student requests the form.
  • You participated in an international study or education abroad program.
    Depending on the type of program in which you participated, a 1098-T may have been issued to you by the University of California Education Abroad Program (UCEAP), not by UCSB.  However, UCEAP also uses the Tax Credit Reporting Service (TCRS) to issue 1098-Ts, so you may log in to access any available form.   

 

Yes. Section 6050S of the Internal Revenue Code, as enacted by the Taxpayer Relief Act of 1997, requires institutions to file information returns to assist taxpayers and the Internal Revenue Service in determining eligibility for the Hope and Lifetime Learning education tax credits.  The annual deadline for UCSB to file the required tax information electronically is January 31, although data may be transmitted earlier as circumstances allow.

Keep it for your records. Since the University sends your 1098-T information to the IRS, there is no need to attach a copy of the form to your tax return. The information contained in the 1098-T will help you to determine if you may claim the Hope or the Lifetime Learning education tax credits using IRS Form 8863: Forms and instructions can be found on the IRS website.

To simplify reporting, and to promote the best customer service for students and their families, the University contracted with Affiliated Computer Services (ACS) to provide the Tax Credit Reporting Service (TCRS). In addition to mailing forms, TCRS hosts the 1098t.com web site and provides toll-free customer support at (877) 467-3821. Note, however, that the filer's information (name, address, telephone number, and federal identification number) on your form all pertain to UCSB.

Reporting to the IRS depends primarily on your SSN, so it is very important for you to have the correct information on file with the University. Follow these steps to have a corrected 1098-T generated:

Furnish the University with your valid SSN. You cannot update your SSN using the TCRS web site or customer service telephone number. You must come in person to the UCSB Registrar’s Office to correct your Social Security Number. You need to bring your Social Security Card and a photo ID with you.

The annual deadline for UCSB to file 1098-T tax information electronically with the IRS is January 31, although data may be transmitted earlier as circumstances allow. Please make sure any updates are completed before mid-January to promote accurate filing.

 

Reporting to the IRS depends on correctly identifying you, so it is very important for you to have your ITIN on file with the University.  Follow these steps to have a 1098-T generated:

Furnish the University with your valid ITIN.  You cannot supply this information through the TCRS web site or customer service telephone number.

Form W-9S (Request for Student's or Borrower's Taxpayer Identification Number and Certification) is the official IRS form used to state your ITIN. You need only to complete Part I of this form when requesting a 1098-T. Enter your ITIN in the spaces marked "Taxpayer identification number." Bring legible copies of the completed Form W-9S, and the card or letter you received from the IRS assigning your ITIN, to the Registrar's Office.

The annual deadline for UCSB to file 1098-T tax information electronically with the IRS is January 31, although data may be transmitted earlier as circumstances allow. Please make sure any corrections are completed before mid-March to promote accurate filing.

 

Your name is a key element of your tax information, so be sure to submit changes to the University as soon as possible. Follow these steps to have a corrected 1098-T issued:

Furnish the University with your valid name. You cannot correct your name using the TCRS web site or customer service telephone number.

You must complete a Change of Name Petition and submit the supporting documentation at the Registrar's Office.

The annual deadline for UCSB to file 1098-T tax information electronically with the IRS is January 31, although data may be transmitted earlier as circumstances allow. Please make sure any corrections are completed before mid-March to promote accurate filing.

 

 

Box 1 ("Payments received for qualified tuition and related expenses") of your 1098-T displays the net amount of payments received during the tax year (January - December) that were required as a condition of your enrollment and attendance.  To "qualify," payments must relate to an academic period for which fees are due and payable during the tax year, and for which instruction begins no later than March of the following tax year.  The amount is calculated by summing the "qualified" portions of registration and course materials fees, less any refunds or reductions of these fees due to enrollment changes. This net amount is sent to the IRS.

By the IRS' definition, "qualified tuition" does not include insurance and student health fees; see "Expenses That Do Not Qualify" in Chapter 2 (Hope Credit), or "Expenses that Do Not Qualify" in Chapter 3 (Lifetime Learning Credit) of Publication 970: Tax Benefits for Education [download] for more information.

On the reverse of the student copy of your 1098-T, you will find the "financial supplement," providing more detailed information. Part 1 "Payments Received for Tuition and Related Expenses," displays your payments broken down into the following expense categories (if applicable):

  • Regular Session Fees
  • Pre-paid Regular Session Fees
  • Course Materials Fees
  • Summer Session Fees
  • University Extension Fees
  • Pre-paid University Extension Fees

Access your record at UCSB's Tax Credit Reporting Service (TCRS) http://www.1098t.com/ to view and print copies of your 1098-T and "financial supplement." Also at this web site, the expense categories in Part 1 are linked to more information. For example, just click on a link for "Regular Session Fees," and you will see the details (dates, descriptions, amounts) for all transactions that were compiled into that category, such as:

These boxes are blank because the information is not applicable to UCSB as the filer of your 1098-T.

  • Box 2 ("Amounts billed for qualified tuition and related expenses") is blank because UCSB reports "Payments received" instead.  The IRS provides the option for schools to report either "Payments received" in Box 1, or "Amounts billed" in Box 2, but not both. Since education tax credits are based on "payments received for qualified tuition," UCSB reports "qualified tuition" in Box 1 as a service to our students.
  • Box 3 ("Check if you have changed your reporting method for 2007") is blank because UCSB has not changed its reporting method from a previous tax year, and continues to report "Payments received," not "Amounts billed."
  • Box 10 ("Ins. Contract reimb./refund") is blank because UCSB is not an insurer.

Box 4 ("Adjustments made for a prior year") shows any refunds during the current year for payments of "qualified tuition and related expenses" reported on a 1098-T for a prior tax year.  For example, if you paid Winter 2009 registration fees when due in December 2008, "qualified tuition" for that quarter would have been reported on your 1098-T for 2008. If you subsequently received a refund of Winter 2009 registration fees in January 2009, the amount refunded would be reported in Box 4 for tax year 2009. Refunds may be the result of changing from full-time to part-time study, nonresident to resident classification, or cancellation/withdrawal.

If you access your record at UCSB's Tax Credit Reporting Service (TCRS) at http://www.1098t.com/ , you may view and print copies of your 1098-T and "financial supplement." At the web site, the expense categories in Part 3 of the "financial supplement" are linked to more information. For example, just click on a link for "Regular Session Fees," and you will see the details (dates, descriptions, amounts) for all transactions that were compiled into that category, such as:

The amount in Box 4 may reduce any allowable education credit you claimed for a prior year. For more information, refer to "When Must the Credit be Repaid (Recaptured)" for the Hope and Lifetime Learning credits in Publication 970: Tax Benefits for Education [download].

Box 5 ("Scholarships or grants") shows the net amount of certain forms of educational assistance that were received or applied to your student account during the tax year (January - December), regardless of the quarter for which the funds originally were intended.  For example, if you received a check for Fall 2006 Pell Grant in 2007, the amount of the check would be added into Box 5.  Note that the amount in Box 5 may include fee payments and other credits, as well as checks.  Any subsequent adjustments or reductions to educational assistance that occurred in the same tax year are summed into the amount.  The net amount is sent to the IRS.

The IRS states that there is "no double benefit allowed." This means that if you pay tuition with certain forms of educational assistance, on which you do not pay taxes, you must reduce any education credit you claim by those amounts. See "No Double Benefit Allowed" in Chapter 2 (Hope Credit), or "No Double Benefit Allowed" in Chapter 3 (Lifetime Learning Credit) of Publication 970: Tax Benefits for Education [download] for more information. Reportable forms of education assistance are not limited strictly to scholarships and grants, but may include funds received from employers or sponsors.

On the reverse of the student copy of your 1098-T, you will find the "financial supplement," providing more detailed information. Part 2 "Scholarships or Grants," displays relevant educational assistance broken down into the following categories (if applicable):

  • Grants and Scholarships
  • Fellowships, Traineeships and Stipends
  • Outside Sponsored Awards
  • Third-party Billing Arrangements
  • Tuition/Fee Remissions
  • Waivers and Exemptions

Access your record at UCSB's Tax Credit Reporting Service (TCRS) http://www.1098t.com/ to view and print copies of your 1098-T and "financial supplement." Also at this web site, the educational assistance categories in Part 2 are linked to more information. For example, just click on a link for "Grants and Scholarships," and you will see the details (dates, descriptions, amounts) for all transactions that were compiled into that category, such as:

Box 6 ("Adjustments to Scholarships or grants for a prior year") shows an amount if "scholarships or grants" that were reported on a 1098-T for a prior year were subsequently adjusted or reduced in the current tax year. For example, if you received Fall 2006 UCSB Grant in September 2006, it would be reported as "scholarships or grants" on your 1098-T for 2006. If the grant amount later was adjusted or reduced in January 2007, and the charge to your student account was paid, the amount cannot be summed into Box 5. It must be reported separately in Box 6 for tax year 2007.

If you access your record at UCSB's Tax Credit Reporting Service (TCRS) at http://www.1098t.com/ , you may view and print copies of your 1098-T and "financial supplement." At the web site, the expense categories in Part 3 of the "financial supplement" are linked to more information. For example, just click on a link for "Regular Session Fees," and you will see the details (dates, descriptions, amounts) for all transactions that were compiled into that category, such as:

The amount in Box 6 may affect any allowable education credit you claimed for a prior year. Please consult a tax expert to determine if you may need to recalculate your tax benefit for that prior year.

Box 7, if checked, indicates that "payments received" in Box 1 include "Pre-paid Regular Session Fees" and/or "Pre-paid University Extension Fees.""Pre-paid" fees are those paid during the tax year for a quarter beginning in the first 3 months of the following tax year. At UCSB, only Winter quarter registration fees fit into these criteria, because fees are due and payable in December of one tax year for instruction beginning in January of the following tax year. Spring quarter registration fees are never considered "pre-paid," because fees are always due and payable in the same tax year as instruction begins. "Expenses That Do Not Qualify," such as student health insurance, are not included in the amount of "Pre-paid Regular Session Fees."

On the reverse of the student copy of your 1098-T, you will find the "financial supplement," providing more detailed information. Part 1 "Payments Received for Tuition and Related Expenses," displays your payments broken down into the following expense categories (if applicable):

  • Regular Session Fees
  • Pre-paid Regular Session Fees
  • Course Materials Fees
  • Summer Session Fees
  • University Extension Fees
  • Pre-paid University Extension Fees

Access your record at UCSB's Tax Credit Reporting Service (TCRS) http://www.1098t.com/ to view and print copies of your 1098-T and "financial supplement." Also at this web site, the expense categories in Part 1 are linked to more information. For example, just click on a link for "Pre-paid Regular Session Fees," and you will see the details (dates, descriptions, amounts) for ll transactions that were compiled into that category, such as:

Box 9, if checked, indicates that you were enrolled in a graduate program for one or more quarters during the tax year. The University checks this box if you attended as a graduate student for any quarter of your enrollment during the tax year.

In order to claim the Hope Credit, a student must not have completed the first 2 years of postsecondary education (generally, the freshman and sophomore years of college) as of the beginning of the tax year. (See "Who is an Eligible Student" in Chapter 1 of IRS Publication 970: Tax Benefits for Education [download] for more information.)

Note that the lack of a check mark in this box does not guarantee eligibility for the Hope Credit, which must be claimed within the first two years of postsecondary education. Since the Lifetime Learning Credit is not so limited, you may choose to apply expenses for graduate-level degree work towards claiming this benefit.