Procurement Services

Strategic Sourcing

Strategic Sourcing and the P200 Program is a combined system-wide procurement strategy, taking advantage of the combined buying power of 10 UC campuses and their affiliates, to cut costs for common goods and services. This approach provides better pricing, quality, and overall service.

Our goal is to leverage the buying power of the UC System to achieve lower costs in the purchasing of goods and services without compromising quality or service. Click here for a fact sheet on Strategic Sourcing from UCOP, or here for our campus reps for some of these contracts. Here's a contact sheet for Dell at UCSB.

How it Works

For each commodity, a team consisting of selected Buyers and Procurement Analysts from UC campuses and a Commodity Lead at UCOP:

  • Study the expenditures, usage rate data, life-cycle costs, targeted savings, and other factors
  • Combine the data from all campuses
  • Create solicitations and/or negotiations
  • Awards and issues contracts to be used by all or multiple campuses

Benefits

Strategic Sourcing benefits your department through savings in money, time, and resources:

  • Federal funding agencies encourage the use of state and locally sourced agreements. Using a UCOP Agreement supplier is a valid justifiacation for your purchase as the source selection of the Form A.
  • Products and services valued at over $100,000, and purchased through Strategic Sourcing agreements, do not have to go through the competitive bid process, saving time and money
  • Gateway, UCSB's online buying site, offers one-stop shopping via online catalogs featuring many of the goods and services negotiated through Strategic Sourcing contracts
  • Volume sales, generated when your department buys from Strategic Sourcing suppliers, make it easier for the University to negotiate even better prices when contracts are renewed
  • Focuses on the total cost of ownership, not just the purchase price: free shipping, free returns, warranties, and excellent customer service
  • These vendors have agreed to, and signed common UC Terms and Conditions to protect us from any unforeseen issues that non-catalog vendors may present, such as no returns, unexpected or high shipping fees, no warranty, distributor fees, etc.

Six Ways

Six Ways - strategic sourcing is different from traditional measures:

  • 1. Total Cost, Not Just Purchase Price: From stor­age to repairs to disposal costs, there is more to a product or service than its sticker price. 
  • 2. Data Driven Analysis: Strategic sourcing promotes the analysis of data aimed at determining the University’s needs and past purchasing history. Through this data, as opposed to anecdotal infor­mation, UC more clearly understands the nature of its businesses and the products and services that it purchases.
  • 3. Consolidating Purchasing Power: By leverag­ing the buying power of all UC locations, strategic sourcing creates strength in negotiating contracts that combine purchases from all locations. These contracts allow UC to get the best combination of pricing, quality of product and service.
  • 4. Tighter Supplier Relationships: By narrow­ing the number of suppliers used in the business, “partnering” in alliances, and entering into mutually beneficial contracts, UC and its suppliers can work together to achieve standardization and improve­ments in cost, quality, and higher levels of custom­er-based service.
  • 5. Realigned Business Processes: Strategic sourc­ing redesigns the work and information flow to eliminate redundancies and extraneous tasks.
  • 6. Improved Teamwork and Purchasing Skills: Detailed information about products and the buyers’ and sellers’ needs is essential to strategic sourcing. By creating cross-functional teams, a supplier can overcome organizational barriers and inspire

Current Agreements and Contact Reps

Click here for the UCOP Agreement database. To ask for the UCSB general login, email contracts@bfs.ucsb.edu
Click Here for a full list of Fisher Scientific and Alfa Aesar contacts.
Click here for a list of Reps for many (but not all) of our UCOP Contracts, and HERE for copier vendors.
For a list of IT Vendors, please find contacts on the UCSB IT website
Fisher Scientific offers several manufacturers - see attached sheet for a list!

Environmentally Preferable Purchasing (EPP) and Sustainable Procurement

Sustainable procurement refers to purchasing that takes into account the economic, environmental and socially responsible requirements of an entity’s spending. Sustainable Procurement allows organizations to procure their goods and services in a way that achieves value for money on a whole-life basis in terms of generating benefits not only to the organization, but also to society and the economy, while remaining within the carrying capacity of the environment [Modified from the UK Government’s Sustainable Procurement Task Force (2012)].

The University of California supports the goals of sustainable procurement, including Environmentally Preferable Purchasing (EPP), or the procurement of items that have minimized or reduced environmental effects. It is the intention of the UC to give preference to environmentally preferred products whenever possible.

The University of California Office of the President has included EPP in its Sustainable Practices Policy, including goals and implementation procedures. More information can be found at: https://www.ucop.edu/procurement-services/for-ucstaff/sustainable-procur...

Buying EPP products

  • Contracted commodities: To stretch your department's dollars and purchase EPP products, take advantage of UC's Strategic Sourcing initiative. Strategic Sourcing requires suppliers to offer products that:
    • Include recycled content
    • Are energy efficient
    • Provide reduced content
    • Provide recycle and disposal programs
  • Non-contracted commodities: Acquire EPP products by using the following guidelines:
    1. Develop EPP specifications by creating specific performance expectations and requirements of the product. Consider:
      • Why do you need the product?
      • How will the product be used?
      • Is the product hazardous?
      • Is it reusable or durable?
      • Is it made from recycled materials? Do we need a new product when the recycled version is just as good?
      • What happens to the product at the end of its life? Can it be recycled? Will the manufacturer take the product back? Will the product need special disposal?
      • Does it conserve energy or water?
      • What is needed to properly maintain and/or operate the product?
      • Have the product's environmental attributes been certified by a non-biased, widely-accepted source?
    2. Search EPP product databases