How should a department handle delivery of the employee’s final check? Can the check be attached to the dismissal letter and mailed to the employee?

In some cases, an employee is put on investigatory leave and at the end of the leave is dismissed. In these cases, the University may direct an employee not to come to work during the leave up to the date of dismissal.

The letter of dismissal should explain that the employee may call to make an appointment to pick up his or her final check on the dismissal date or the employee may request the check to be mailed. A second approach would be for the department to mail the check with the dismissal letter if the department does not want the employee to return to the work site. If the check is mailed, the department should use certified mail or another mail delivery method that provides proof of the date and time of mailing.

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