Accounts Payable

Instructions for Using Adobe Acrobat to Complete the Form (rev. 3/8/00)


The fill-in forms use the features provided with Adobe Acrobat 4.0 Reader (or later version) products.  To view, complete, and print the fill-in forms you'll need the freely available Acrobat 4.0 Reader (or later) software installed on your computer. Acrobat Reader does not allow you to save your completed forms to disk. The ability to save completed forms is available commercially with the Adobe Acrobat 4.0 (or later) product suite.

Completing the Form

  • Click on the link for the form you wish to use.  Your web browser may be configured with an Acrobat plug-in to automatically open the file within your browsers window upon download. To download the file directly to disk, right click form title link, then select "Save Target/Link As.." when presented with a menu.
  • Use Acrobat  to open the file if necessary.
  • Select the hand tool from the Acrobat toolbar menu. You can use the hand tool to move the page around so that you can view all areas of the page.
  • Position the hand pointer inside a form field and click. The I-beam pointer allows you to type text. The arrow pointer allows you to select a field, a check box, a radio button, or an item from a list.
  • Press Tab to accept the field change and go to the next field or next line of fields.
  • Press Shift + Tab to accept the field change and go to the previous field.
  • A yellow square represents an 'annotation.'  This contains information for that particular field.  To open the annotation, double click.  Once open, you must click the square in the upper left corner of the annotation to close.  When printing the form, in the printer dialog box, deselect "Annotations" and the yellow square will not print on the form.
  • Use your mouse to select an area of the form that is not inside a form field before printing your form. If a form field is active (contains the blinking bar) the contents will not print.  If the fill-in form is displayed within your web browser's window, be sure to use the printer button on the Acrobat toolbar menu to print the form instead of your web browser's print function.