News & Announcements

Financial System Cutover News for the Week of August 10

08/10/2015

To:       Control Points, MSOs, Business Officers

Fr:        Jim Corkill, Campus Controller

Re:       Financial System Cutover: August 10 Update

Financial System Cutover News for the Week of August 10

  • The Transfer of Expense (TOE), Transfer of Funds (TOF), and Transfer of Soft Funds systems are now integrated with PeopleSoft and are available for use, including approval of transfers.  July Ledger transactions will now be available in TOE.  Transfers being entered or approved now require that departmental chartfields be defined in the Gateway Management Console (GMC).
  • Starting at 5:00 PM on Friday, August 14, existing Data Warehouse GL tables and reports will be modified to accommodate PeopleSoft transactions. The main changes you might notice are that the reference number and invoice number fields are being expanded. We expect to have the July GL available on Monday, August 17. More details about the upcoming changes are available on the PeopleSoft Testing/Status link at http://wh.isc.ucsb.edu/. Please contact Mary Wenzel with any questions or concerns.
  • July and August ledger transactions are available in the Pending Transactions Inquiry in EZ Access. The report now includes a LEDGER DATE filter that defaults to the oldest open (in process) period, but you can change it to view any open period.
  • Please remember to allow up to 4 weeks to process payments.  Please do not call or email the A/P office for status updates on payments.  If you have an urgent need, please contact Jim Corkill at jim.corkill@bfs.ucsb.edu.  Thank you for your understanding.

Application Contacts During Cutover Activities