UCSB Mail Services

Special Services

Information on all USPS Special Services listed below is available at https://www.usps.com/ship/insurance-extra-services.htm

Registered Mail

Registered mail protects valuable and important mail. You declare the value of your mailing and all corners and seams must be sealed. Only first class and priority mail may be registered.

Certified Mail

Certified mail provides the Post Office and sender a record of delivery. No insurance coverage is provided.

Insured Mail

You can get insurance for Standard-Class mail or First-Class mail containing Standard-Class matter. Liability for insured mail is limited to $600.00. Payment will be made to you for lost, rifled, or damaged mail if it is insured.

Business Reply Mail

Business Reply Mail (BRM) is a service from the US Postal Service that allows you to send any number of reply pieces (envelopes, cards or self-mailers) and pay only for those that are returned to you. BRM is designed to be automatable so delivery times are comparable to First Class mail. BRM is the most cost effective way to provide reply pieces for a wide variety of mailings, including fundraising solicitations, surveys, subscription renewals, etc. Here’s a sample:

BRM envelope

Mail Services maintains the Business Reply Mail account with the Postal Services and can provide contact information for proper USPS mail piece design.

IMPORTANT! If you are sending a bulk mailing at the automation rate (whether it’s First Class or Non-Profit Standard), the Postal Service requires that enclosed reply pieces must be Business Reply Mail. Failure to comply with this requirement will result in paying higher postage.

Return Receipt

A return receipt is your proof of delivery. It identifies the article by number, who signed for it and the date it was delivered.

Priority Express Mail (formally Express Mail)

This service is available for those items that just have to be there tomorrow. IMPORTANT: Not all ZIP codes have Express Mail Services so check the USPS web site to see if service is available to your desired destination.

Special Services - UCSB Mail Services

Standard (Bulk) Mailing

Bulk mailing offers significantly lower postage rates for a large quantity of same printed material mailings. All bulk mailings must meet USPS requirement. Call us at x3595 if you are contemplating a bulk mailing so that we can answer any questions you may have.
Please click here for more information on Standard (Bulk) Mailing.

UCSB Distribution Lists

Hard copy distribution lists are a convenient way for you to send special mailings to a chosen audience and can be used for UCSB related announcements only. Remember to provide the mail room with enough copies, and to separate copies in bundles of 10 for all 'S' and 'P' type distributions. All distributions will be distributed after processing all existing first class and campus mail within the department.

Name of List Quantities Who it Goes to

‘D’ List


Each Department and sub-department

‘S’ List

3,278 (in bundles of 10)

Goes to each staff member on campus

‘P’ List

1,447 (in bundles of 10)

Goes to each Faculty member

‘A’ List


Goes to Academic Departments